Privacy Notice
Be Well HKers CIC
1. What is this Privacy Notice?
This Privacy Notice explains how Be Well HKers CIC (“the CIC”) collects, uses, stores, and protects personal data for individuals who engage with our activities, events, training, workshops, or support services. We are committed to protecting your rights under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. What is Personal Data?
Personal data is any information that can directly or indirectly identify you. This may include your name, contact details, demographic information, participation records, or other information shared with us in connection with our services.
3. How We Process Your Data
The CIC commits to the following principles:
- We only collect and process data that is necessary for our community wellbeing activities
- We keep personal data accurate and up to date
- Data is stored securely and protected from unauthorised access, loss, or misuse
- Personal data is retained only for as long as necessary and then securely destroyed
We use personal data to:
- Manage registrations and participation in events, workshops, and training
- Communicate relevant updates about our services and activities
- Monitor participation for safeguarding, equality, and reporting purposes
- Meet legal, regulatory, and funding requirements
4. Lawful Basis for Processing
We process personal data under the following lawful bases:
- Legitimate interests, where processing is necessary for delivering our community wellbeing services
- Consent, where required, which may be withdrawn at any time
- Processing by a not-for-profit organisation relating to individuals who have regular contact with us, with no disclosure to third parties without consent unless legally required
5. Sharing Your Personal Data
Your data is held securely and only accessed by authorised individuals within the CIC. We do not share personal data externally without your consent unless required by law or safeguarding obligations.
6. Data Retention
Personal data is retained only for the duration of your engagement with the CIC and in line with our data retention policy.
7. Your Rights
You have the right to:
- Request correction of inaccurate or incomplete data
- Access your personal data
- Request restriction or object to processing
- Request data portability (where applicable)
- Complain with the Information Commissioner's Office (ICO)
8. Contact Details
Be Well HKers CIC is the Data Controller for all routine data processing activities.
For data protection enquiries or subject access requests, please contact:
Email: contact@bewellhkers.uk
For more information, please see our Data Protection Policy on our website.